Relocation Cost Savings: Renegotiating Leases for Currency Fluctuations
Posted by: Angela Tegg, Client Services Manager
Currency fluctuations can have both positive and negative effects on international assignee compensation and the costs of an international assignment. Cartus’ deep understanding of market conditions and currency nuances enables us to lessen the impact of financial changes for our clients and customers, and in some cases, to deliver additional value to them because of those changes.
In Touch with Local Market Conditions to Identify Cost Savings
For one group of Cartus clients, their volume, locations, and employee concentrations resulted in cost savings when Cartus saw an opportunity to decrease costs on leased properties due to currency devaluation. The local currency was the Russian Ruble and leases were set in U.S. Dollars, which caused a variance when the value of the Ruble declined.
Working closely with our expert Supply Chain providers, Cartus Supply Chain Manager Ben Foddy put in place a monitoring plan to keep track of currency fluctuations. He and his team then began reviewing leases secured in stable foreign currencies, comparing exchange rates at the time of lease completion versus the exchange rate whilst the local currency was experiencing a prolonged period of devaluation. This allowed Ben and his team to identify situations in which landlords were benefiting from local currency devaluation, and where we might be able to negotiate rental reductions outside of the normal lease renegotiation cycle.
We also took over making rental payments on behalf of the employees. The client’s policy was that the employee received a housing allowance in the local currency (RUB) which they needed to exchange into USD to make payment for their rent. This caused some further exchange rate losses for international assignees, so Cartus began making payment directly to the landlords to further support both the client and customer.
Communication and Ongoing Management are Key
Keeping both the client and their international assignees “in the loop” during renegotiations was critical, as leases are typically negotiated only at the start and upon lease renewal, and everyone involved needed to understand both the reason for the off-cycle discussions, and the significant dollar value of the potential cost savings. Participating clients can review per-lease savings reports on monthly, quarterly, and annual time frames.
Cartus’ active management of supply chain activities now includes ongoing monitoring of local currency fluctuations, particularly where volatile currencies are in use, in addition to the wide range of other conditions that are tracked on an ongoing basis.